Transfer credit

Transfer credit, credit transfer, or advanced standing are the terms used by colleges and universities for the procedure of granting credit to a student for educational experiences or courses undertaken at another institute or university. This is a subset of Recognition of Prior Learning (which also includes prior work or non-institutional experience for credit).

background
When a student transfers, he or she usually provides his or her academic transcript(s) which lists the course are taken, grade, and other attributes from each institution they attended when applying for enrollment. Each transcript and the listed courses are tentatively evaluated to see if any of the taken courses satisfy the requirements of the receiving institution.
Transfer credit is not official until an academic officer of the college or university provides a written verification the award has been accepted and applied on the academic transcript meeting the degree requirement. Transfer credit is not guaranteed when a student transfers from one institution to another. Often, some prior courses credit completed at another institution is not counted toward the degree requirement, extending the student’s time to graduation.
Unanticipated factors and the general mobility of our society create numerous circumstances under which students must move from one institution to another without prior planning. Reasons for such movements can vary from mismatches between students and institutions, employment, military movement, to geographic relocations by the families. The fundamental challenge with college transfer, whether planned or unplanned, is to aggregate coursework conducted at different institutions with different academic policies, different curricula, and different levels of expected rigor into an academic credential that the issuing institution can stand behind. College transfer is complex because disparate and sometimes non-comparable coursework is brought together, often without prior involvement of the institutions from which the student enrolls and expects to graduate.

Credit transferring process
The process of transferring credits can be divided into four main parts: 1. what transpires before a college transfer, 2. what transpires during college transfer, 3. what transpires after college transfer, and 4. what proactive efforts are managed to help define academic pathways and agreements between institutions to streamline college transfer.
Prior to college transfer, a student may engage and receive different levels of advising and counseling from an institution they attend. The advising process affects the course enrollment decisions a student makes, which often leads to expectations that course work will transfer or not, depending upon the acknowledged student aspirations and goals. Often, a student changes goals and aspirations as a result of their course exposure.
During college transfer, a student typically applies to a college or university as a prospective student. Different from traditional applicants, a transfer student’s academic history is evaluated. This involves enrollment, transfer professionals and the faculty, and requires an in-depth analysis of every course taken by a student at another college or university and/or also including the evaluation of prior life experiences. A college transfer student applying to another college or university must request academic transcripts from each institution they attended. Each potential receiving institution must wait until they receive the academic transcripts, assemble them by a student and match them to the application.
The transcript and course evaluation process can be divided into three distinct stages which result in judgments independent of the student. First, an assessment of the quality of the course must be made. Second, the course must be evaluated based on its comparability to courses at the receiving institution. Finally, the coursework for which credit is granted must be determined to apply to the program of study for which the student has applied.
For purposes of ensuring student success in handling the level of difficulty in the targeted academic program and the course work required of it, and protecting the integrity of academic credentials, all three judgments must be made for credit to be granted for the transfer student and to avoid having the student takes the required courses as documented. Courses of poor quality, courses for which the receiving institution has no general counterpart, and courses that simply do not apply to the program of study being sought should not, and are not, typically counted toward degree requirements. These standard benefits students by ensuring that they are not inappropriately placed in programs of study and courses for which they are ill-prepared.
Concrete determinations concerning the three-part analysis described above can range in difficulty. Transfer professionals at institutions with significant transfers-in often have a course-by-course understanding of academic offerings of their sending institutions. This course-level understanding is typically arrived at through intensive reviews of course syllabi, textbooks and supplemental materials used in courses, knowledge of faculty and their qualifications at sending institutions, and lengthy consultations with departmental faculty at the receiving institution in connection with each course. Expensive and labor-intensive as sounds, this process represents the ideal method of course credit evaluation and decisions.
Once a particular course from a specific institution has been evaluated, if it is encountered again on a different student’s transcript, the same course credit decision can be applied until the course content changes. At many institutions, evaluations are captured in course equivalency tables or databases that are available to evaluators as a means of expediting the process.
At most institutions, however, the process is entirely manual and is driven by the experience and knowledge of expert evaluators. This further complicates how a student can be advised at sending institutions since much of the knowledge on how course work will count is not readily available to the advisers or students at sending institutions. Usually, in the movement from one institution to another, students are evaluated and receive all, partial or no transfer credit for completed courses already taken. The evaluation usually is preliminary before enrollment and won’t be official until after the student is enrolled and the full degree audit report or checklist is completed and delivered to the student. As a result of the time-lapse, students often learn they need to take additional course work or re-take course work that was not sufficient to meet the degree requirements for their selected program of study.
Institutions generally require a minimum satisfactory grade in each course taken. Students should check course equivalency maps and transfer guides to validate how courses in one institution will relate to the potential receiver institution. Even though prior courses may be comparable, it does not mean the receiving institution will count the course credit toward degree completion. Prior courses taken could either be accepted as electives, accepted as filling a degree requirement or not accepted at all.